Policies and FAQs




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Policies

Although much could change between now and this summer, Mercersburg Summer Programs has tentatively set the following expectations for this year’s camps with regard to the COVID-19 pandemic:

  • A seven- to 10-day quarantine is recommended for each camper before their arrival on campus.
  • Each camper will be required to have a negative COVID-19 test within five days before arrival or to provide vaccine documentation (if applicable). Should a camper test positive within those five days, they will receive a full refund minus the deposit.
  • Summer Programs staff and participants will be required to wear a mask except when in one’s room, showering, eating, during outdoor sporting activities, or outside when socially distanced. (Each camper will receive a mask and hand sanitizer upon arrival.)
  • Summer Programs staff and participants must follow the school’s One Mercersburg Promise to support our community health and our goal of remaining on campus together.

In addition to the above items, Mercersburg Summer Programs will have the following in place:

  • Two participants per room in the dorms.
  • A small dorm set aside for quarantine purposes (if needed).
  • Programs divided into their own cohort groups.
  • Hand sanitizer and cleaning stations throughout campus.
  • Additional cleaning in common spaces.
  • Signage reminding everyone of best COVID-19 health and safety practices.
  • Limitations for bathroom/shower use so that only roommates are using them at the same time if not wearing masks.
  • Grab-and-go meals from the dining hall.

These expectations are subject to change based on school policies and state and CDC guidelines.

Please note that programming, particularly off-campus programming, is subject to change based on COVID-19 restrictions.

For summer 2021, special consideration for refunds will be given for COVID-19-related cancellations. These cancellations and refund requests should be made in writing to kallinp@mercersburg.edu no more than 45 days prior to the first day of the program. Refunds will not be granted for requests received fewer than 14 days prior to the first day of the program.

Otherwise, payments (including deposits) are non-refundable and non-transferable. Partial refunds may be considered in the event of an emergency, which is defined at the discretion of the director of summer programs and often requires supporting evidence.

The balance for any of the sessions is due by June 1.

Should Mercersburg Academy cancel a program for any reason, full refunds will be issued to families.

Discounts must be used at the time of the original enrollment (with the exception of team discounts which require all team members to enroll before the discount is granted). 

Discounts may not be stacked. Participants may not use multiple discounts (with the exception of discounts added to the early-bird pricing).

The referral discount and sibling discount may also be added to other promotional offers.

You can receive discounts toward your tuition by inviting other families to join in on the fun! For each new enrollment that Mercersburg Summer Programs receives from your referral, we will take $25 off your balance. (Please note that referral discounts may not be available for all programs.)

  1. Referrals must be new enrollments paid-in-full to receive the discount. 
  2. Referrals must list you as the source of their enrollment when they register.
  3. Siblings and other members of a previous camper's immediate family do not qualify for the referral discount. 
  4. Referral discounts are not valid when using a team discount.




Families with multiple children will receive $25 off each enrollment after the first. This discount will be applied automatically when enrolling online.

Team/group discounts are available for some programs. The amount of the discount may vary among programs. In order to claim the discount, the coach of the team must email summerprograms@mercersburg.edu by April 1 with a list of the team members attending the program. All team members must be enrolled in the same session.

Team discounts cannot be added to any other promotional offer, with the exception of early-bird pricing. If a participant has an existing discount smaller than the team discount, Mercersburg Summer Programs will apply the difference. If the participant has an existing discount larger than the team discount, the participant will not be eligible to receive the team discount (but will be counted toward the team totals).




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Our financial assistance provides students displaying strong desire, high merit, and financial need the opportunity to attend our programs. 

Download and complete the Financial Assistance Application. You should start your registration online but not complete it or pay the deposit. Contact our office via email or phone if you have any questions.

Generally, there are two participants to a room for Mercersburg Summer Programs, and a participant never has their own room. While we try to honor everyone’s roommate request, we can’t make any guarantees. Camp is about making new friends and conquering new experiences. The best way to ensure your roommate request is honored is to be sure that you’ve only requested one roommate and that the person you requested also requested you.

Please understand that we will not change anyone’s room assignment when you arrive and registration is occurring. Our staff will evaluate the situation and if a move is possible, we will help the camper move before the first lights out.

Parents: please speak with your child about the roommate policy before they arrive on campus. This will help them better understand and feel less anxious when they learn they may not be with the person they thought they’d be with. 

When requested, Mercersburg Summer Programs will provide transportation to/from the following locations:

  • Washington Dulles International Airport
  • Baltimore Washington International Airport
  • Greyhound Station (Hagerstown, MD)
  • Amtrak Station/Greyhound Station (Harrisburg, PA)

Information specific to pickup will be emailed directly to participants and their families at least one week prior to their arrival or departure. This email will include the pickup or dropoff schedule and the name and other identifying information of the staff member assigned to pick up the participant. It will also include the assigned staff member’s contact information.

In the event of a change, Mercersburg Summer Programs will communicate to the participant and their family via email. If the change is the day of the pickup or dropoff, communication will be confirmed with a phone call to the provided contact information.

Should the traveler not be able to get in touch with their assigned staff member on the day of travel, the director of summer programs, Peter Kallin, can be reached by calling 717-377-3445.




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Campers, staff, parents, and guests are forbidden from using or possessing drugs, alcohol, tobacco, or any drug/tobacco paraphernalia in any form on the Mercersburg Academy property or in Mercersburg Academy vehicles. The Director of Summer Programs can and will authorize the search of cabins, vehicles, bags, trunks, suitcases, and other enclosed items or areas to look for any suspected drugs, alcohol, or tobacco.

This policy also applies to non-prescription drugs that are not approved by the program staff.

Campers, parents, staff, and guests are asked to park vehicles in designated areas upon arrival. Campers are not permitted to drive and leave vehicles at Mercersburg Academy during their time in a program.

Mercersburg Summer Programs are all-inclusive and provide the necessary equipment needed for camp. Campers are discouraged from bringing and using personal sports equipment, arts equipment, etc.

Campers, parents, staff, and guests are not permitted to bring any animals to Mercersburg Summer Programs, with the exception of service animals. Other animals that arrive during the drop-off or pickup times must be kept on a leash or in a vehicle.

Campers, parents, staff, and guests are forbidden from having a weapon at Mercersburg Academy. 

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