Frequently Asked Questions

Policies

Payments (including deposits) are non-refundable and non-transferable. Partial refunds may be considered in the event of an emergency, which is defined at the discretion of the Director of Summer Programs and often requires supporting evidence. 

The balance for any of the sessions is due by June 1.

Discounts must be used at the time of the original enrollment (with the exception of team discounts which require all team members to enroll before the discount is granted). 

Discounts may not be stacked. Participants may not use multiple discounts (with the exception of discounts added to the early bird pricing). 
The referral discount and sibling discount may also be added to other promotional offers. 

Mercersburg Summer families can receive discounts toward their tuition by inviting other families to join in on the fun! Referral discounts may not be available for all programs

For each new enrollment Mercersburg Summer Programs receives from your referral, we will take $25 off your balance. 

Referrals must be new enrollments paid-in-full to receive the discount. 

Referrals must list you as the source of their enrollment when they register.

Siblings and other members of a previous camper's immediate family do not qualify for the referral discount. 

Referral discounts are not valid when using a team discount.





Families with multiple children will receive $25 off of the enrollments each enrollment after the first. This discount will be applied automatically when enrolling online.

Team/group discounts are available for some programs. The amount of the discount may vary between programs. In order to claim the discount, the coach of the team must e-mail summerprograms@mercersburg.edu with a list of the team members attending the program by April 1. All team members must be enrolled in the same session. 

​​​​​​​Team discounts cannot be added to any other promotional offer, with the exception of early bird pricing. If a participant has an existing discount smaller than the team discount, Mercersburg Summer Programs will apply the difference. If the participant has an existing discount larger than the team discount, the participant will not be eligible to receive the team discount (but will be counted toward the team totals).





Our financial assistance provides students displaying strong desire, high merit, and financial need the opportunity to attend our programs. 

Download the Financial Assistance Checklist and Application. You should start your registration online, but not complete or pay the deposit. Contact our office if you have any questions via email or phone.

Generally, there are two participants to a room for Mercersburg Summer Programs, and never is a participant alone in a  room. We only put 3 or 4 participants to a room when required logistically. Please do not request 3 or 4 participants to a room.

As stated on the enrollment forms, Mercersburg Summer Programs does not guarantee roommate requests.  After all, camp is about making new friends and conquering new experiences. While we try our best to honor everyone’s request, it can be very difficult. The best way to ensure your roommate request is honored is to be sure that you’ve only requested one (1) roommate, and that the person you requested also requested you.

Please keep this in mind when you arrive at camp and receive your room assignment. Understand that we will not change anyone’s room assignment while registration is occurring. Our staff will evaluate the situation and if a move is possible, will help the camper move before the first lights out.

PARENTS: Please talk about this with your children before they arrive. This will help your child better understand and feel less anxious when they learn they may not be with who they thought they’d be with. 

When requested, Mercersburg Summer Programs will provide transportation to/from the following locations:

  • Washington Dulles International Airport
  • Baltimore Washington International Airport
  • Greyhound Station (Hagerstown, MD)
  • Amtrak Station/Greyhound Station (Harrisburg, PA)

Information specific to your pickup will be e-mailed directly to participants and their families at least one week prior to their arrival or departure. This e-mail will include the pickup or drop off schedule and the name and other identifying information of the staff member assigned to pick up the participant. It will also include the assigned staff member’s contact information.

In the event of a change, Mercersburg Summer Programs will communicate to the participant and their family via e-mail. If the change is the day of the pickup or drop off, communication will be confirmed with a phone call to the provide contact information.

Should the traveler not be able to get in touch with their assigned staff member of the day of travel, the Director of Summer Programs, Coleman Weibley, can be reached by calling 717-377-3445.




3

Campers, parents, staff, and guests are not allowed to use drugs, alcohol, or tobacco on the Mercersburg Academy property or in Mercersburg Academy vehicles. The Director of Summer Programs can and will authorize the search of cabins, vehicles, bags, trunks, suitcases and other enclosed items or areas to look for any suspected drugs, alcohol, or tobacco.

Mercersburg Summer Programs are all-inclusive and provide all the necessary equipment needed for camp. Campers, staff, and guests are not encouraged to bring and use personal sports equipment.

Campers, parents, staff, and guests are asked to park vehicles in designated areas and to obey Mercersburg Academy speed limits. Campers are not permitted to drive and leave vehicles at Mercersburg Academy during their time in a program.

Campers, parents, staff, and guests are not permitted to bring any animals to Mercersburg Summer Programs. Animals that arrive during the drop-off or pick-up times must be on a leash or kept in a vehicle. Service animals will be allowed on the Mercersburg Academy’s campus and in all of the camp buildings.

Campers, parents, staff, and guests are forbidden to have a weapon at Mercersburg Academy.