Symptom Check and Temperature Screening
Yes, Mercersburg Academy will conduct daily health checks and temperature screenings prior to allowing employees to report to their work areas on campus.
Employees will be asked to complete the Daily Health Check survey prior to leaving their home on scheduled work days. The direct link to the survey is available in the faculty and staff portals, as well as on our website. If an employee does not have access to or has issues with technology, there will be an iPad available at the Health Center mobile screening station so they may complete their daily survey.
A mobile screening station will be set up in the circle behind the Rutherford Health and Wellness Center (see campus map for preferred traffic flow).
Employees will be expected to wear a mask for this process.
Employees are not to leave their vehicle. They will be directed to form a drive-through line that will allow screening staff access to the employee’s forehead, ear, or mouth depending on thermometer type.
Avoid wearing hats, earphones, or head coverings or drinking hot beverages 15 minutes prior to having your temperature taken, as this could provide inaccurate temperature readings.
The nurses taking temperatures will ask employees about the completion of their Daily Health Check survey. Employees who have not completed this survey will be asked to move their vehicles to a designated area and complete it.
If you have a temperature defined as 100.4° F or higher, you will be asked to pull off to a defined location, and the screening staff will again repeat the temperature after 15 minutes have elapsed. At this time, if you are still noted as having an elevated temperature, you will not be permitted entry onto campus and your direct supervisor will be notified by the nurse on duty.
Stay calm; this doesn’t mean you are infected with COVID-19. You should immediately call your supervisor and provide them with your status. If you are not feeling better in a day or two, you should call your medical provider. If you don’t have a medical provider, call an urgent care facility or telemedicine. If you are on campus taking the Daily Health Check, then you should pull into a parking space and call your supervisor before heading back home.
No, the Rutherford Health and Wellness Center will not be providing medical services to employees.
Human Resources is the only department with access to the results of your Daily Health Check survey. The information will only be used if you marked “yes” to any of the symptoms. Temperature screening results are only recorded if the temperature registers at 100.4° F or higher, and the results will be stored confidentially in accordance with EEOC guidance.
Wearing a Mask
Until further notice, all Mercersburg Academy employees must wear face masks while on campus or while performing work for the school offsite (other than inside the employee’s home), and at all other times during work hours when the employee is outside their home. Masks are required to be worn at all times when entering buildings, when performing any type of work indoors, and independent of whether social distancing can be maintained (e.g., must be worn in hallways, in shared work areas, etc.).
No, masks do not need to be worn when working outside alone, when eating or drinking, when isolated in a private office or vehicle, or when use adversely affects an employee’s safety.
Yes, the Academy will provide two cloth masks per employee.
Yes, employees may wear a mask from home, so long as it conforms to guidance from the CDC. If using a homemade mask, it must be secured with ties or ear loops, must include multiple layers of fabric, and must be able to be laundered and machine dried without damage or change to its shape.
Yes, masks must be cleaned or discarded after each use. If cloth, the mask can be cleaned in the washing machine or by hand washing with a bleach and water solution and allowing it to fully dry.
Employees must advise Human Resources immediately if they are unable to wear a mask because of a medical condition or for any other reason.
Preventing the Spread
Some of the symptoms of COVID-19 are also symptoms of other illnesses. If an employee has not been or does not suspect they have been in contact with someone diagnosed with COVID-19, they should contact their supervisor and stay home until they feel better. If they are not feeling better in a day or two, they should call their medical provider. Employees who are feeling better in the next day or two should complete the Daily Health Check questionnaire to determine if they can return to work.
Employees who have been exposed to a person with COVID-19 symptoms (suspected) or a person who has tested positive for COVID-19 must quarantine at home.
The Academy will follow CDC guidelines regarding quarantining at home when an employee has been in contact with an individual suspected of having or confirmed with COVID-19. Employees will be required to stay home and not report to work or come to campus for 14 days after the last exposure or close contact. Employees should self-monitor for symptoms and follow CDC guidelines if symptoms develop.
In these situations, employees will be required to stay home or not report to work or come to campus for seven days after the last exposure or close contact. Employees should self-monitor for symptoms and follow CDC guidelines if symptoms develop.
Yes, contact tracing is a process in which an interview is conducted with an employee who has suspected or confirmed COVID-19, or direct exposure, secondary exposure, or tertiary exposure to COVID-19. The purpose is to identify and notify any coworkers who may have been in close contact with the employee to mitigate the spread of COVID-19 in the workplace. Human Resources will conduct all employee contact tracing interviews.
Questions will include date of onset of symptoms or illness, known contacts at the workplace, buildings accessed, and off-campus contact such as outside employment. For direct, secondary, or tertiary exposure, information about exposure to household members may be required.
All information gathered will remain confidential and be shared only with the Heads’ Council. Information will be stored separately from an employee’s personnel file. Close contacts of the employee will only be informed of the potential exposure; no identifying information of the employee will be disclosed.
Employees may not work a part-time position in a potentially hazardous work environment that could have the potential for exposure to the campus. Hazardous work environments include nursing homes, hospitals, and other medical facilities in which the employee would be providing direct care to patients with COVID-19.
At this time, no gatherings of five or more people indoors and no gatherings of 25 or more people outdoors are permitted.
If possible, vehicle travel should be limited to one person per vehicle. However, for certain in-person work duties, two people may ride together while wearing face masks.
The school will clean and disinfect workspaces and all high-touch areas not less than each day in accordance with guidelines issued by the CDC.
Yes, the school will provide employees access to soap, hand sanitizer, and disinfectant wipes.
The school will immediately close off areas visited by the person who has a probable or confirmed case of COVID-19. We will open outside doors and windows and use ventilation fans to increase air circulation in the area. It is recommended that we wait a minimum of 24 hours, or as long as practical, before beginning cleaning and disinfection. The housekeeping staff will clean and disinfect all areas used by the ill person such as offices, bathrooms, common areas (including but not limited to employee break rooms, conference or training rooms, and dining facilities), and shared electronic equipment such as tablets, touch screens, keyboards, and remote controls.
The school will identify employees who were in close contact (within about six feet for about 15 minutes) with a person with a probable or confirmed case of COVID-19 from the period 48 hours before symptom onset. Any such close contacts will be notified and instructed not to come to work for 14 days from the last date the close contact occurred.
The Heads’ Council will review the travel policy every 15 days to determine if travel protocols, especially for global travel, should be updated. Please review the Travel Recommendations document for more information and steps to take when traveling.