Employee Travel Recommendations

The following recommendations are based on information that is currently available and on the expectation that the Heads’ Council will make a decision as to how to define valid business travel.

Recommendation 1 

  • The Heads’ Council should review the travel policy every 15 days to determine if travel protocol, especially for global travel, should be updated.

Recommendation 2

  • Adopt the following components as current guidelines for employee travel.  

These recommendations address travel that is different from an employee’s everyday activities, typically away from the local community. Human Resources will communicate this policy to all employees, and managers/supervisors will implement it. 

Pre-Business Travel:

  • Employees should start by consulting the CDC’s COVID-19 Considerations for Travelers web page and by researching their travel destination for guidance, requirements, and any restrictions.  

  • International school-authorized travel may resume by decision of the Heads’ Council and is governed in large part by CDC guidelines.

  • Domestic school-related travel is permitted only to areas that have phased open enough to allow visitors. The following travel protocols are recommended.

  • Employees will submit requests for travel for approval by their department manager or supervisor. The request should include a travel itinerary, with updates if the itinerary changes. 

  • Employees are required to take steps to help prevent getting and spreading COVID-19 and other respiratory diseases during travel.

  • Employees are strongly encouraged, when possible, to avoid public transportation, air travel, trains, and other forms of transportation in which it is difficult to practice physical distancing or there is increased and prolonged risk of exposure.

  • Employees are encouraged to anticipate travel needs (food, medicine, face covering, sanitizer, disinfectant, etc.).  

During Personal and Business Travel:

  • Employees should take all suggested precautions to protect themselves and others.

    • Clean hands often.

    • Avoid close contact with others and practice physical distancing.

    • Wear a face mask or face covering in public.

    • Cover coughs and sneezes.

Post-Personal and Business Travel:  

All steps are contingent upon the type of travel and contacts. 

  • Employees returning to campus should follow the school’s Contact and Exposure Policy, self-monitor, and take all necessary precautions.

  • Employees who have been exposed to COVID-19, think they have been exposed to COVID-19, or test positive for COVID-19 should follow the school’s Contact and Exposure Policy for next steps. 

Personal Employee Travel: